CPA Denton CFO AlternativeThe file can move. The close cannot.

What actually moves

A file move copies accounts, open bills, and the habit of leaving items unclear. If the bank was last tied in the spring, the new file will say the same thing in a nicer color. Owners feel the relief of a clean screen and then meet the same unmatched deposits on the following Monday.

We will move a file when the move helps. A new file can look calm and still carry every unmatched deposit from the old one. We name that carryover before anyone treats the new file as a fresh start. The close is a person looking at the bank, naming what has not cleared, and deciding which month owns each deposit. Software does not get tired, and it also does not decide.

A new file looks calm for exactly one Monday. Tuesday shows the same unmatched deposits in a cleaner color. A deposit does not become this month's deposit because the screen was new. The close is still a person and a bank, not a fresh timetable on a new file. The Monday calm is only the feeling of a new screen. The bank tie is the work that still has to happen.

The questions a tool cannot answer

Was that transfer between your two companies, or was it income. Did the owner pay a personal bill, or did the company buy a tool it will still own next year. Is the contractor a vendor or a person who should have been on payroll from the first week. A month cannot close while any of those three is unanswered. A screen can highlight them. It cannot settle them.

We write the answers down with you, short enough to check later. Then the journal entry is ordinary. Once that answer is written down, the next month opens without the same question arriving under a new date.

If the current file is a mess and you still like it, we can close inside it. Loyalty to a screen is optional. Loyalty to a month that ties is not.

Payroll setup is part of the move

When the first employee starts, payroll has to be set up on a provider you run. The journal from that provider has to land in the books every pay period. A file move that forgets the journal leaves wages in a suspense account and calls the profit finished. We map the journal before anyone calls the new file live.

We do not run payday. The provider does. Our part is the setup, the mapping, and the monthly look that catches a draw posted as a supply.

Bring the name of the file you have and the name of the file you want. If you only have a bank login, that is a fine beginning. The close starts from the bank anyway.

What live means on the new file

Live is a date we pick together, not a feeling the import screen offers. Before that date, the payroll journal has to have a home, the two companies have to sit in two sets of books, and the unmatched deposits have to be listed in words you can check. After that date, new activity lands in the new file. Old activity does not get a haircut.

A vendor paid from the wrong company during the move is the usual leftover. The payment is real. The company on the card was convenient. We write the crossing as money owed between the companies, in the month the card was run. Leaving it inside supplies makes one company look poorer and the other look richer, and both stories are false.

Friday's payroll click remains yours. Our map only says where that company's journal lands after you press it. A move that forgets the map leaves wages in a pile and calls the profit done. We would rather delay the go-live date by a week than discover the pile in March.

Bring the product you have and the product you are curious about. If the curious one is only a login, the bank is still the place the close starts. Loyalty to a screen is optional.